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Determining if Two FileMaker Date Ranges Overlap

Featured Determining if Two FileMaker Date Ranges Overlap

Jeremy Brown is quickly becoming one of our favorite FileMaker writers ...here is his latest...FileMaker work is rewarding. Puzzles arise from client needs, and the task of solving the problem can be tough. But once the solution presents itself, the work can be very satisfying. Not only does it solve a client’s need, but it is the culmination of some hard thinking, and that, in of itself, is worth it.

Case in Point

I was working with a client recently on reporting. We had some complicated ExecuteSQL-created, Virtual List reports that gathered data from all over the solution into one layout. Late in development, the client realized there was a need to see if two related date ranges overlapped each other, and if they do, include the parent record in the report (see Figure 1).

Problem diagram

Figure 1 – Problem diagram

Sketch of date ranges

Figure 2 – Sketch of date ranges.

We made a sketch of the date ranges as shown in Figure 2. There were four possible combinations of two date ranges overlapping. It seemed like a lot of work to be able to compare date ranges with these four possibilities.

I wasn’t too thrilled about having to add to my already complex ExectueSQL statement, so I decided to do what everyone does: google this problem to see if someone had a better way to see if date ranges do indeed overlap.

Googling

In the FileMaker world, the search “overlapping date ranges” turned up some great advice by veteran developers on the various FileMaker forums. Those answers involved extra relationships and complicated queries. Using ExecuteSQL, I might be able to do this by joining the DateRangeA and DateRange B tables together and writing up the possible overlapping scenarios in the WHERE clause.

I turned my attention to programming in general to see if others had different solutions. It turns out people in other platforms have this problem. The stackoverflow community provided some useful answers, but they too involved a complicated SQL query.

No overlap

Figure 3 – No overlap

One brief answer pointed to the best solution: Instead of trying to query for all the possible ways in which two date ranges could overlap, think of the scenarios in which they do not overlap. Low and behold, there are only two: Date Range A ends before Date Range B begins or Date Range A starts after Date Range B ends.

If one of these are true, then the two date ranges do not overlap. The simple formula is posted as:

(EndA <= StartB or StartA >= EndB)

The answer posted further pointed to a wikipedia article on the math behind this theorem. It is a pretty interesting read, and I understood most of it.

Anyway, I was interested in the opposite if the result of the above calculation, so I rewrote it to return the inverse.

If ( NOT (EndA <= StartB or StartA >= EndB) ; “Overlap”)

This function will return “Overlap” when it is not true that the two date ranges do not overlap.

Like a magic trick, the revealed secret looks very simple and mundane. But this solve a huge problem for me. All I have to do feed into this calculation each date range start and stop time, and the calculation lets me know if they overlap. If a parent record has two date ranges that overlap, the script will include that parent record on the report.

To test this out, I put together a demo file. I turned the calculation above into a custom function and passed in the start and end date of two date ranges. It returns TRUE if the date ranges do overlap.

_IsOverlap ( StartA ; EndA ; StartB ; EndB )

I created some test records with start and end dates in the two ranges, fed in the parameters. Very simply, the calc determined if they overlapped.

In the first example, the date ranges overlap.
Date ranges overlap

Figure 4 – Date ranges overlap.

In the second, they do not overlap.
Dates do not overlap

Figure 5 – Date ranges do not overlap.

Its amazingly simple but powerful!

In the example file I created, every date range has an end date. That may not always be true in the real world. If Date Range A is still active, the end date hasn’t been determined, so no date is in that field. I overcame that slight issue by passing in the absurd date of 1/1/4000 as the end date. That solved the issue.

Side note: This function works very well when I can compare dates set in the same country. I’m sure this would work well for other matching time units, but I did not focus my testing on other units of time.

Extending the Idea

The stackoverflow.com answer referred me to a cool extension of this work.

Here I learned that I can calculate the number of days in which the two date ranges overlap. It says that the number of days overlap will always be the minimum of one of the four calculations.

Min (
EndA - StartA ;
EndA - StartB;
EndB -  StartB;
EndB -  StartA
)

Practical Uses

All of the description above is sort of abstract. But this technique has potential to solve problems commonly found in FileMaker solutions. Here are a few.

  1. Ensure that an appointment for a person does not conflict with already existing appointments.
  2. Determine when two people are enrolled in the same course at the same time.
  3. Determine if two time-off requests for the same person overlap, or if two requests in the same department overlap.

There are plenty more uses.

Conclusion

Looking outside of the FileMaker world into general programming, I was able to find a simple technique to a problem that seemed daunting when visualized. Using this technique in FileMaker, I was able to very easily see if two date ranges overlap. And, if I wanted to, I could determine the number of days the two ranges overlap. This useful technique is simple and powerful, and has many possible uses.

Soliant Consulting

Soliant Consulting employs the largest FileMaker development team in the world. We have a deep bench of talent starting with our CEO, Bob Bowers: he's co-authored seven books, led the team that has written six editions of the Authorized Training Series for FileMaker, Inc., spoken at more than a dozen FileMaker Developer Conferences, and has taught literally thousands of students spanning two decades of leadership in the field. Certified Expertise Soliant's team is certified in every version of FileMaker Pro and are specialists in building high-performance databases, hybrid web-FileMaker applications, integrations with a range of technologies including SQL, and conversions from prior versions. We work with your solution as is or can build from scratch. Find out how we can take your FileMaker databases to the next level.

Website: www.soliantconsulting.com/filemaker